Exploring Monday.com Data Security: A Complete Analysis

Elena Humeniuk

PPM Consultant

Due to increasing cyber risks, project data security is a high priority for businesses worldwide. Monday.com’s open collaboration platform allows multiple project team members to work together and edit data in real time, but it’s not without its risks. There is a need to securely protect mission-critical data, especially in an easily accessible and shared environment. Knowing how Monday.com security protects your data and where additional action is required allows project managers to take the proper steps to secure their data. This article explores Monday.com security, how it keeps your business data safe from numerous data risks, and the best data security solution for project managers.

Data Security Protection on Monday.com

Monday.com Trust Center has high data security requirements and offers multiple protection layers for data integrity, confidentiality, and availability. Here are the most critical security features provided by Monday.com:

1. Data Encryption  

Encryption is the basis of data security, and Monday.com encrypts information in transit and storage. Data in storage locations are encrypted on their respective servers, while “in transit” is secured from unauthorized interception.

Monday.com uses the latest encryption protocols AES 256 for stored data and TLS 1.2+ for transit data, as part of its security effort to shield users against threats.

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2. RBAC (Role-Based Access Control) and User Authentication

Monday security enables MFA, Role-Based Access Control (RBAC), and Single Sign-On (SSO) to authenticate and restrict access. With SSO, users can access the platform using their current identity provider without fearing being hacked. MFA adds another layer of protection, requiring users to verify who they are with a second factor (e.g., text message or authenticator app). RBAC allows administrators to manage every role and each user with the correct rights so that only work-related data and functions are accessible to employees.

3. Data Privacy Compliance

As part of their Monday.com security concerns, large corporations must comply with relevant data privacy laws. The platform provides compliance with various data privacy regulations like the California Consumer Privacy Act (CCPA) and General Data Protection Regulation (GDPR). These certifications ensure that Monday.com security follows very stringent data storage and processing regulations, which is essential for companies that must meet these laws.

4. Continuous Monitoring and Incident Response

Monday.com monitors its networks constantly and has an incident response team that detects and addresses security breaches. Automated notifications will alert the security team to suspicious activity so as not to do significant damage. The practice reduces the consequences of security incidents and promotes a proactive approach to data security.

5. Data Residency and Server Security

Monday.com security allows data to be stored in multiple locations for international customers who require data residency. They are ISO 27001, SOC 2 Type II, and other certified physical and network-safe servers. Data centers are monitored 24 hours daily and accessible only to authorized users.

Resolving Common Data Security Problems on Monday.com

A Monday.com review shows its security measures are thorough, but specific issues can occur. These include:

• User Mismanagement. Despite enabling role-based access controls, user mismanagement will cause unauthorized access if permissions are not regularly logged and updated.

• Data Loss. While Monday.com prioritizes data security, the platform lacks a dedicated backup solution. Instead, it can only provide an ‘undo’ function, which may not help recover critical data and entirely prevent loss when disaster strikes.

• Bandwidth Exclusions. Monday.com complies with all applicable regulations. However, specific industries may require certifications or controls not supported by Monday.com.

To eliminate such risks, businesses must always check security policies, access logs, and audit permissions. Additionally, by teaching users how to use secure platforms, they can avoid accidentally exposing data, which increases overall security.

FluentPro Backup: Cloud Backup Solution for Monday.com

FluentPro Backup is an advanced solution project managers can leverage for data protection on the Monday.com platform. Since project data is fundamental to project execution and teamwork, FluentPro Backup is an insurance policy that will help teams back up and recover project data if something happens.

FluentPro Backup Pros for Monday.com

Automated Backups

FluentPro Backup automates scheduled backups; no manual labor is required. You can define backup frequencies depending on your needs, which range from daily to weekly and even near-real-time Monday.com backups, so the most recent data is permanently stored. All scheduled and automated backups run continuously, giving project teams the peace of mind they deserve.

Full Data Coverage

FluentPro Backup captures all or selected Monday.com boards, tasks, timelines, changes, and project settings. This comprehensive coverage ensures the backup and restoration of all pertinent data during loss or corruption.

Secure Data Storage

FluentPro Backup stores everything in a safe, compliant cloud environment and encrypts it to prevent unauthorized use. This safeguards backed-up data against outside attacks as well as data privacy laws.

Centralized Management Dashboard

FluentPro Backup’s intuitive dashboard helps administrators see the state of the backups, configure them, and record restores. With this central management, managing data protection tasks, scheduling backups, and maintaining backup integrity is quick and straightforward.

Easy Recovery and Retention Options

You can establish data retention policies to determine how long backups will be kept before they undergo automatic deletion. This lowers storage costs and complies with internal or regulatory requirements for data.

Disaster Recovery

FluentPro Backup forms an integral part of any business’s disaster recovery plan. With minimal downtime, businesses can quickly recover deleted data due to data loss or technical issues.

Historical Version Control

When a team needs to return to earlier phases of a project or roll back a significant change, FluentPro Backup for Monday.com allows you to recover any version.

Data Loss Risk Mitigation

FluentPro Backup allows companies to manage data loss and corruption risks, a common issue with cloud-based project management systems like Monday.com. This is beneficial in the case of sensitive projects or instances where data loss could damage reputation.

Conclusion

Monday.com offers robust security features, helping keep your data safe. However, it is not inherently protected against accidents like data loss or human errors. That’s why you need to consider an additional layer of protection like FluentPro Backup for Monday.com.